The Transfer & Articulation Services Coordinator supports the development, coordination, and promotion of transfer and articulation programs, with the goal of ensuring seamless transfer opportunities for GRCC students. This role includes coordination and communication with Academic and Student Affairs schools/departments, high school and four-year transfer partners, and other external stakeholders to aid in the development and formalization of articulated programs, institutional articulation agreements, memoranda of understanding, and data sharing agreements.
Requisition ID: 565
Department: Instructional Support and Institutional Planning
Employee Group: Professional, Management, and Administration (PMA)
Hours: 40 hours/52 weeks
Compensation: AP3, $45,375 per year
Benefits: Full Time
Reports to: Director of Transfer and Articulation Services
Posting Opens: 11/08/2024
Posted Closes: 11/22/2024
Essential Job Functions
- Collaborate with the Director of Articulation and Transfer, Instructional Support Team, and appropriate bodies (General Education Review and Curriculum Approval Teams) to enhance program review processes.
- Aid in researching and benchmarking curriculum at two- and four-year institutions to ensure quality and transferability of GRCC courses and programs, including, but not limited to general education and Michigan Transfer Agreement (MTA) courses.
- Maintain current knowledge of statewide transfer and articulation initiatives, policies, and legislation.
- Follow established procedures related to environmental scanning to assist with new transfer program proposals and collaborate with appropriate College personnel to discontinue transfer programs, as appropriate.
- Utilize processes in Curriculog to facilitate the development and review of transfer programs.
- Form and lead a taskforce with Academic and Student Affairs representation to operationalize Transfer 2.0-related enhanced partnerships and initiatives.
- Develop and maintain a transfer and articulation dashboard to track institutional agreements, transfer program development, implementation, and related data.
- Utilize reporting tools in the Michigan Transfer Network. to assist with the evaluation of transfer programs, agreements, and initiatives.
- Produce reports providing pertinent data and information related to transfer curriculum and articulation agreements. Upon request, present these reports to college leadership and Institutional Research to support state and federal institutional reporting requirements and college planning needs.
- Serve as a liaison between GRCC, four-year institutions, and other entities, as appropriate, to establish and maintain the transferability of GRCC courses. Facilitate Academic and Student Affairs faculty and staff summits between GRCC and partner institutions.
- Help support articulation of high school and technical center coursework by working with faculty, staff, the Student Records Office, and secondary and post-secondary institutions, as appropriate.
- Develop and maintain working relationships with primary contacts at area school districts, technical centers, and colleges/universities.
- Assist in the development, maintenance, and implementation of high school and four-year articulation agreements, memoranda of understanding, and partnership evaluation processes in coordination with internal stakeholders and external agencies.
- Maintain organized records of articulation agreements and related forms and documents.
- Maintain the GRCC Transfer and Articulation website.
- Assist with the development of articulation-related marketing, including instructional guides, resources, and co-branded materials. Promote articulation information by posting relevant information on the GRCC website and through the creation of brochures, posters, and flyers. Conduct articulation and transfer-related presentations. Promotion will also include targeted, internal campaigns to raise awareness of new programs and initiatives with internal stakeholders.
- Participate in events and activities to inform and recruit students for Transfer Programs on campus including, but not limited, to open house events and new student orientations.
- Attend local, state, and national conferences and actively participate in meetings/workshops where transfer and articulation issues are being addressed.
- Collaborate with the pathway committees on the maintenance of existing program maps and the creation of new ones for the transfer programs.
- Ensure that general and confidential filing is maintained in a system allowing for ready retrieval of program records.
- Attend staff meetings as directed by the Director of Articulation and Transfer or the Associate Provost of Instructional Support and Institutional Planning.
- Carry out other tasks as needed and/or assigned by the Director of Articulation and Transfer in a collaborative, team-oriented manner.
- Regular attendance during normally scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
JOB SPECIFICATIONS
Education Credentials
- Bachelor's degree required; degree emphasis in the liberal arts, education, or related field is preferred.
- Master’s degree with a degree emphasis in the liberal arts, education, higher education, leadership, or another related field is preferred.
Work Experience
- Three years of experience working in a college/university student or academic affairs area required.
- Prior transfer and articulation, curriculum development, student advising, and/or registrar’s office experience required.
- Knowledge of best practices in transfer standards, services, and strategies.
- Experience collaborating with academic faculty, staff, students, and community partners.
- Experience supporting faculty with curriculum development.
- Prior involvement with co-curricular programming and event coordination.
- Experience with all aspects of programming including goal setting, project planning, implementation/logistics, evaluation, and reporting.
- Experience with academic applications for various technologies (video conferencing, ePortfolios, learning management systems, etc.).
- Experience with the design of web- and print-based promotional materials, as well as use of social media platforms.
Skills
- High level of computer literacy, technological proficiency, and database management skills.
- Collaborative problem-solving and critical thinking skills.
- Research, data analysis, and reporting.
- Project management.
- Event planning.
- Highly effective organizational skills.
- Excellent interpersonal communication (both oral and written) and group presentation skills.
- Ability to take direction, use discretion, and maintain a high degree of professionalism and responsiveness in daily interactions with a broad range of stakeholders.
- Knowledge of FERPA guidelines. Understanding and ability to maintain confidentiality.
Physical Demands
- Ability to lift and move up to 25 pounds.
- Ability to sit/stand for extended periods of time.
Mental Demands
- Possession of mature judgment and decision-making abilities.
- Flexibility with regard to managing multiple deadlines, projects, and responsibilities simultaneously.
- Demonstrated initiative with highly effective organizational and problem-solving abilities,
- Ability to perform routine and unexpected duties with minimal supervision.
- High energy level with enthusiasm and interest in helping faculty, students, staff, and the general public.
- Ability to demonstrate good judgment in handling sensitive or difficult situations.
- Ability to perform job functions in a professional manner.
- Willingness to work as a part of a team and lead projects.
Working Conditions
- GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website.
- Ability to function effectively as a member of a team in a multi-person and high volume academic and student affairs department.
- Ability to work flexible hours as needed. May require occasional evening and weekend hours.
- Some travel may be required to participate in professional organizations and conferences.
NEXT STEPS / APPLICATION PROCESS
HIRING PROCESS
GRCC uses an Evidence Based Selection Process, where we make data driven hiring decisions to help mitigate bias throughout the hiring process. As part of this process, candidates will participate in assessments (cognitive and behavioral), reference checks and interviews.
Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.
NONDISCRIMINATION STATEMENT
Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.
