The Data Tracking Specialist position is key to tracking, documenting and recording the US Department of Labor outcomes for the Strengthening Community College (SCC) technology career pathways grant. This position serves as the key technical staff member for the multiple systems used by the US Department of Labor, GRCC, and West Michigan Works to track data and record the progress of the grant work (non-financial). In addition, this position works to ensure non-financial grant documentation is recorded and tracked and trains new grant partners in the intake and tracking processes. (Grant funded through 04/30/2028).

Requisition ID: 643
Department: Workforce Training
Employee Group: Professional, Management, and Administrators
Schedule: 40 hours/52 Weeks (Flexible work schedule, when necessary, which may include evenings or weekends.)
Compensation: Grade AP2, $19.83/hr
Benefits: Full Time
Reports to: Program Manager SCC4 – MI Technology Career Pathways
Posting Opens: 11/21/2024
Posting Closes: 12/09/2024

ESSENTIAL FUNCTIONS

• Create, develop, and maintain metrics reporting process and tooling to facilitate grant data review, analysis, and US DOL reporting requirements.
• Implement and manage data quality processes to enhance data integrity across grant data systems.
• Act as grant lead for the grant tracking system and other software systems for gathering grant outcomes and participant information. Coordinate data and intake tracking activities with workforce partners.
• Independently coordinate and ensure that US DOL outcomes are being tracked in accordance with the US DOL guidelines. Ensure that all partner organizations are inputting correct information.
• Manage development of various PeopleSoft reports, queries, and student groups in order to facilitate student financial reporting and to curate action item lists for participant recruitment and case management.
• Maintain leveraged funding records of student financial information and partner organization in-kind expenses; report quarterly to the Controller’s office.
• Coordinate, write and maintain record of grant processes, policies, intake, follow-up and tracking technical materials, class curriculum documents as required by grant.
• Monitor, train and report on external grant partners in all 7 counties to ensure outcomes and back-up paperwork to support outcomes are being maintained according to US DOL circular guidelines. Co-Conduct program monitoring visits and calls at regular intervals.
• Represent grant project’s reporting needs in development of grant tracking system in order to ensure grant tracking activities mirror federal reporting requirements.
• Coordinate, organize, maintain, and input data into various databases, enterprise systems and spreadsheets for the US DOL H1-B One Workforce Grant.
• Collect and collate project records supporting grant reporting and analysis, including but not limited to regular federal communications, project meeting agendas, and applicable College policies.
• Produce weekly, monthly and quarterly reports as required.
• Contact and follow-up with grant participants to gather participant data and audit participant files. Immediately resolve any discrepancies report any discrepancies.
• Build mailing lists and helping with technical set-up for mailings, e-mails and client management system.
• Assist with web pages, external communication software.
• Conduct purchasing and fulfillment of grant supportive services. Maintain record of purchase receipts.
• Coordinate school and non-profit visits to the MTEC or to manufacturing program sites.
• Coordinate events and manufacturing trailer activities to support the skilled trades outreach activities of GRCC.
• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
• Performs other related duties as assigned

JOB SPECIFICATIONS

Education Credentials

• Associates degree preferred, high school diploma or equivalent required.

Work Experience

• 1-2 years’ experience in higher education, technology field or workforce development required.
• Previous customer service experience.

Skills

• Technical - Proficient using Microsoft office software (Excel, Word)
• Problem Solving - Must enjoy technology and the ability to figure out what actions can be moved from a people centric focus to a technology gathering focus.
• Adaptability - Must be able to work under pressure, possess mature judgment, and be flexible with regards to interruptions.
• Communication - Must possess oral, written and interpersonal skills appropriate to an institution of higher education.

Physical Demands

• Ability to lift 10 lbs or more and
• Stand for 30-45 minutes at a time.

Mental Demands

• Must be able to represent the College in a professional manner and reflect its mission and Raider values.

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website.
• Must possess a valid driver’s license and transportation to travel to partner sites for gathering data information, coordinating activities and attending meetings

NEXT STEPS / APPLICATION PROCESS

• Please fill out an application at https://www.grcc.edu/careers. Submit a cover letter and resume. The opportunity to apply for this position will close at the end of the day on the close date referenced at the top of this job posting.
• Predictive Index Assessment (behavioral & cognitive) REQUIRED: In order to have your application considered, you must complete the assessments: https://assessment.predictiveindex.com/bo/8MMT/DataTrac

HIRING PROCESS

GRCC uses an Evidence Based Selection Process, where we make data driven hiring decisions to help mitigate bias throughout the hiring process. As part of this process, candidates will participate in assessments (cognitive and behavioral), reference checks and interviews.

Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.

NONDISCRIMINATION STATEMENT

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.